Management assistant apprentice

Application deadline 15/06/2025 | Position to be filled from September 2025

Who are we?

Institute for Advanced Studies in National Defence

The Institut des hautes études de défense nationale (IHEDN) is a national public administrative body under the supervision of the Prime Minister and, more specifically, of the Secrétariat général à la défense et à la sécurité nationale (SGDSN).

The Institut des hautes études de défense nationale (IHEDN) prepares leaders from all spheres of activity to assume the highest responsibilities by developing their understanding of national defence and security issues, their knowledge of related public policies, their perception of the interplay of players involved in their implementation, and their aptitude for strategic thinking. The training provided as part of the national session is designed to enable all students to grasp from the outset the cross-sectoral, interdisciplinary, interministerial, European and international dimensions of defence and security issues through a common foundation and in-depth study of 5 major areas (Armament and the Defence Economy, Economic Defence and Security, Maritime Issues and Strategies, Defence Policy, Digital Sovereignty and Cybersecurity).

The IHEDN, working to build and disseminate a common defence culture, helps to forge lasting links between senior public and private, civilian and military officials.

Job description

The apprentice assistant : 

  • provides logistical support (relations with the General Secretariat, etc.) ;
  • assists with physical and telephone reception,
  • supports the department's agents by :
    • formatting and promoting written material;
    • providing first-level information to internal and external contacts;
    • managing the department's diary and holidays. 
  • contributes to the administrative management of external contractors.

Profile required

Student in the process of obtaining a BTS or equivalent, or professional degree.

Expected skills

Knowing how to be

  • People skills
  • Initiative and speed of execution
  • Rigour and organisation
  • Professional discretion

Know-how

  • Greeting and taking telephone messages
  • Recording and filing documents
  • Contributing to the logistics of the department's activities: welcoming participants and speakers, checking orders for logistical services, etc.

Knowledge 

  • Excellent written and verbal skills
  • English (written, read, spoken)
  • Document management
  • Proficiency in word processing and spreadsheet software

See the advert on the civil service portal

or apply to recrutement@ihedn.fr